Client briefs, venue quotes and supplier invoices, sorted and answered
Kerna sorts the inbox into client events, venues and suppliers, attendees and registration, logistics and invoices, reads event briefs, supplier quotes and venue contracts, and drafts each reply for you to check.
Sorted into your categories
Event brief
The email Event Planning teams work through every day
Client briefs, venue quotes and attendee questions arrive in one inbox
Supplier quotes arrive as PDFs that someone compares line by line
A brief needs the date, the venue, the numbers and the budget pulled out before planning starts
Run sheets change by the hour in the week before the event
Attendees and suppliers write in their own language
When planners share one mailbox, a supplier gets two answers or none
Your Event Planning inbox, sorted the way you sort it
Kerna starts you with five categories built for this industry and hands them to you in your own language. Rename them, rewrite them, or add one of your own. Nothing is fixed and nothing is saved until you say so.
The Event Planning documents Kerna already recognises
Five document types with the fields already named, so the first extraction works before you have configured anything. Add your own fields on top. Gmail exports to Google Sheets, Outlook to Excel, a new file every time.
Event brief
12 fieldsVenue contract
17 fieldsSupplier quote
13 fieldsPlus one row per line: Description, Item code, Quantity, Unit price, Discount, Net amount
Run sheet or schedule
4 fieldsPlus one row per line: Activity, Time, Duration, Location, Owner, Notes
Invoice
18 fieldsPlus one row per line: Description, Item code, Quantity, Unit price, Discount, Net amount
Run it on the next Event Planning document that arrives
Free to start, in the inbox you already use. Gmail exports to Google Sheets, Outlook exports to Excel and can take every attachment on a message in one pass.
From the email that arrives to the work that's done.
Briefs and quotes, field by field
Event briefs, venue contracts, supplier quotes, run sheets and invoices, with the fields already named. Gmail exports to Google Sheets, Outlook to Excel.
Event dates into the calendar
Kerna finds the date in an email, warns you of a clash and adds it to the calendar when you choose to.
One planner on each email (Outlook)
In an Outlook shared mailbox, everyone on your Kerna team sees who is handling each email, where it stands, and when a colleague is already replying. Business and Enterprise.
Supplier quotes passed on (Outlook)
Kerna turns a quote or a booking into a form you check. Once you approve it, Send to passes it to Make, Zapier or Power Automate. Every plan.
The Event Planning emails you send most, drafted from a short brief
Ten starting topics from the add-on, in any of 45 languages and the tone you choose. You read every draft before it goes.
Frequently asked questions
Does Kerna connect to our event management software?
Not directly. Kerna works inside Gmail and Outlook. Extracted fields export to Google Sheets from Gmail or to Excel from Outlook, and in Outlook, Send to passes a checked form to Make, Zapier or Power Automate, where your automation takes it on.
Can planners share one mailbox?
In Outlook, on Business and Enterprise. Kerna shows who has each email and its status, and marks a conversation when a colleague has started a reply.
How does it handle VIP correspondence?
Kerna drafts in the tone you set, and a person reads every draft before it is sent.
Does it work for weddings as well as corporate events?
Yes. The categories and documents are a starting point; rename them to match your work.
Start with what's in your inbox today
Free to install. Free to try. No credit card required.